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Executive Assistant

Trillium Professional is now seeking an Executive Assistant for Milpitas or Valencia, CA!

Pay is:  Milpitas / $40-60 per hour or if working out of the Valencia location / $35-50 per hour.  DOE.

We are seeking a highly capable, hands-on Executive Assistant to support senior leaders and a transformation consultant operating at a fast, dynamic pace. This role requires someone who can step in mid-stream, quickly establish structure, and proactively manage competing priorities. The ideal candidate is calm under pressure, detail-oriented, and thrives in an environment where things move quickly and change often.

Key Responsibilities
-Provide high-level administrative support to senior leaders and transformation consultants
-Manage complex, high-volume Outlook calendars, meetings, and scheduling across multiple stakeholders
-Coordinate meetings (in-person and virtual), prepare agendas, track action items, and follow up to closure
-Serve as a central point of coordination—anticipating needs, resolving conflicts, and “herding the cats”
-Support communications, document preparation, and meeting logistics using Microsoft Office / M365 tools
-Maintain discretion and professionalism when handling confidential and sensitive information
-Adapt quickly to shifting priorities and provide real-time support in a fast-paced environment

Apply now!

Required Qualifications
-Proven experience as an Executive Assistant supporting senior leaders in a fast-paced environment
-Strong proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint
-Exceptional organizational skills, follow-through, and attention to detail
-Ability to work onsite in Milpitas and start immediately
-Clear, professional communicator who can work across styles and levels
-Comfortable operating with limited direction and making sound judgment calls

Nice to Have
-Experience supporting consultants, transformation initiatives, or complex projects
-Prior contract or temp-to-hire experience
-Interest in potential long-term / full-time conversion

 

Trillium has been recruiting and placing accounting, finance and technical professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees with an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of technical professionals. Trillium is an Equal Opportunity Employer.

By applying to this job, I agree to receive electronic communications including SMS text and email regarding future opportunities, referral bonus incentives, and other promotions from Trillium. You may opt out at any time from future communications by responding STOP to any electronic communication. You may view our full privacy policy at https://trilliumstaffing.com/jobs/privacy/.

Trillium offers a comprehensive benefit package that includes the ability to participate in health insurance and retirement plans, paid holidays, state required leave, and vacation days, if applicable. Trillium’s offerings are dependent on the state in which the assignment is located, length of time worked, and may change depending on assignment. Benefit packages for direct hire placements vary based on the client company.

 

Contact Us if you have any questions

Our intentions are to fill job vacancies as quickly as possible with qualified candidates. We are always accepting applications if a time sensitive job has an application deadline it is noted in the job description. Click on "Apply" to begin the apply process.